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Audit of the Defense Nuclear Facilities Safety Board’s Drug-Free Workplace Program

Report Information

Date Issued
Report Number
OIG-DNFSB-25-A-03
Report Type
Audit
Description
The audit objective was to determine if the  Defense Nuclear Facilities Safety Board (DNFSB) is effectively managing the Drug-Free Workplace Program.   The OIG found that the DNFSB effectively manages its Drug-Free Workplace Program to meet basic program objectives.  However, the agency should update its Drug-Free Workplace Plan to align with current practices.  The agency should also improve its internal and external communications to support more efficient program implementation and ensure that it achieves its goal of a drug-free workplace. The report contains three recommendations to update the agency’s Drug-Free Workplace Plan, create implementation guidance, and improve communication.  
Joint Report
No
Agency Wide
Yes (agency-wide)
Questioned Costs
$0
Funds for Better Use
$0
View report on Oversight.gov

Recommendations

The OIG recommends that the DNFSB update the agency’s DFW Plan to reflect current practices.

Agency Response Dated September 5, 2025: The Defense Nuclear Facilities Safety Board (DNFSB) recognizes the importance of maintaining an up-to-date Drug-Free Workplace Program (DFWP) to ensure consistent implementation of random drug testing in accordance with federal requirements. The DNFSB is updating its DFWP to incorporate all<br />
applicable to the Substance Abuse and Mental Health Services Administration (SAMHSA) updates and key agency<br />
changes made over the past three years. The revised plan was submitted to the Department of Health and Human<br />
Services (HHS) for review and comment in June 2025 and has since been returned. The plan is currently undergoing<br />
final revisions and will be resubmitted to HHS by the end of the fiscal year. These updates will ensure the plan reflects current practices, aligns with Government Accountability Office Standards for Internal Control, and provides personnel with clear policies and procedures for fulfilling their assigned responsibilities under the program.<br />
OIG Analysis: The DNFSB’s planned actions meet the recommendation’s intent. The OIG will close the recommendation upon verification that the DFW Plan is updated to reflect current practices. This recommendation remains open and resolved.

The OIG recommends that the DNFSB create supporting implementation guidance with emphasis on staff roles and responsibilities.

Agency Response Dated September 5, 2025: DNFSB is developing an operating procedure and handbook to accompany the updated DFWP. This procedure will define the specific roles and responsibilities of staff and supervisors, thereby ensuring clear communication of expectations, consistent implementation, and alignment with the Government Accountability Office’s Standards for Internal Control.<br />
OIG Analysis: The DNFSB’s planned actions meet the recommendation’s intent. The OIG will close the recommendation upon verifying that the DNFSB has created supporting implementation guidance emphasizing staff roles and<br />
responsibilities. This recommendation remains open and resolved.

The OIG recommends that the DNFSB engage the testing contractor to improve communications with program staff and supervisors regarding random test site selections.

Agency Response Dated September 5, 2025: To address this recommendation, the agency will work with the testing contractor to strengthen communication protocols regarding random test site selections. Specifically, the contractor will provide clearer, timely notifications and consistent instructions to both staff and supervisors to ensure understanding of testing requirements. To reinforce these efforts, DNFSB Drug Free Workplace Program officials will:<br />
 Incorporate clarifications of staff and supervisory roles and responsibilities into program guidance.<br />
 Conduct annual staff training sessions on the Drug-Free Workplace Program to promote awareness and compliance.<br />
 Implement mandatory annual supervisory training focused on communication protocols, roles, and responsibilities related to random testing.<br />
 Conduct semi-annual reviews with the contractor to evaluate the effectiveness of communication improvements and identify areas for further enhancement.<br />
OIG Analysis: The DNFSB’s planned actions meet the recommendation’s intent. The OIG will close the recommendation upon verification that the DNFSB has engaged the testing contractor to improve communications with program staff<br />
and supervisors regarding random test site selections. This recommendation remains open and resolved.