Audit of the Board's Purchase Card Program
Update DNFSB Purchase Card Policy and Procedures to (a)
remove verbal approval of requisitions, (b) provide guidance
on site representative purchase approvals, (c) correct the
record retention policy to 3 years to agree with
Administrative Directive 211.2, (d) provide guidance on
competitive procurement requirements, and (e) provide
guidance on sole source justification documentation
Finalize draft Administrative Directive 211.2 to include all of
the required elements of a Charge Card Management Plan,
as outlined in OMB Circular A-123, Appendix B.
Develop a plan to update, as necessary, and submit Administrative Directive 211.2 and DNFSB Purchase Card Policy and Procedures to OMB annually.
Implement and enforce the controls noted in Administrative Directive 211.2, including (a) first level review of all supporting documentation for each transaction, (b) periodic purchase card transaction reviews, and (c) documentation of sole source procurement justification.
Document that all cardholders have been informed of the updated policies, procedures, and implemented controls.